Invoicing is an integral part of every business, but it’s often one process that doesn’t get the attention it deserves. Fortunately, this is a common issue and there is now a wealth of blank invoice templates available online to suit businesses in every industry and sector.
If you’re not sure what advantages a blank invoice template offers, here are 7 that highlight why these editable documents streamline accounting and financial management processes.
1. Brand Management Made Easy
Companies utilize certain color schemes on their websites, social media accounts, and logos to create a cohesive, recognizable brand identity. With a blank invoice template, modifying what’s already been set up is very simple and you can adjust the document’s tonal palette to suit your needs.
2. Optional Digital or Hard Copy
You can decide whether you want physical copies of your invoices for record-keeping and billing your clients, or whether you’ll be relying on digital copies instead, for emailing. Printing a digital copy out takes a matter of moments and you can then fill in the particulars of your sale and customer by hand, or include them before you print.
Whichever way you prefer to process your accounts, your blank invoice template can be adjusted to suit your needs.
3. Payment Processes Made Easier
Your modified blank invoice template can be emailed or printed instantly, depending on how you generally bill your customers. You’ll be making your bookkeeper’s job that much easier using this method too, since these documents can be very conveniently organized in hard copy or digital formats, making retrieval a breeze. You can even combine PDF files to create a single document per client at the end of every quarter.
As long as they’re filled out correctly, and organized using a system you’re familiar with, you’ll have no problem finding backdated information.
4. Ease of Use
Whether you need a blank invoice template as a Google Docs, Word, or Excel document, finding exactly what you want online is easy. A quick search using whatever engine you prefer will bring up hundreds of sites making blank invoice templates available, often at no charge. Then it’s up to you to follow the instructions as per the format you’ve chosen to add whatever details you want and remove what you don’t.
5. Enhanced Design Efficiency
Creating an invoice template from scratch for your firm or brand is not an easy task. There are many details to consider if you want it to be as effective and user-friendly as possible. You’ll need to think about the color scheme, the size and type of your font, and employ formulas and functions to get whatever calculations you need up and running.
When you take all this into account, it’s very easy to see that simply tweaking the details of a document that already has all the hardware in place is an excellent decision.
6. Time Savers
Using a modified blank invoice template is going to save your company valuable time. Once a template is set up it simply needs to be populated rather than added to from scratch for every billing run.
7. Facilitate Timeous Payments
American business owners need to include specific information on their invoices and you can adjust your blank template to include the necessary details. This means that you can create a space detailing the unique invoice number, your company’s name and address, the customer’s details, a summary description, the date of supply and of the invoice, the number of individual items sold, and the total amount due. Along with tax, shipping charges and whatever else you need.
Doing all this quickly means you get the account to the client in a shorter period. This means that they will settle the outstanding payment faster, too.