Las Vegas is an amazing city for all sorts of reasons, and in recent years it has become especially popular for businesses looking to host a conference or a retreat, thanks to all of the excellent facilities that it offers.
Of course you still need to plan your event thoroughly, and take into account the specific challenges that Las Vegas presents, so that it can go off without a hitch. With that in mind, here are some nuggets of advice to steer you in the right direction.
Get to grips with your guest list
The types of people who will be attending the get-together, as well as the size of the group involved, has to inform all of the other decisions you make going forward. So before you do anything else, consider not just the numbers of attendees you’ll be dealing with, but also the types of activities they’ll appreciate most.
Let’s say you’re organizing a company retreat for team-building purposes, and you have a modestly sized staff of employees who are mostly into outdoor living and stress-reducing physical activities. You’d need to plot out different experiences and book into different attractions than you would if your workforce was large, varied and with different levels of physical ability throughout.
It also helps to know what you are aiming to achieve during the event. This should avoid a scattergun approach to the organization which might result in just as many misses as hits.
Organize transportation from Las Vegas Airport to your conference venue
Getting to Las Vegas by road is not that easy, especially if you’re traveling from out of state. It makes much more sense to fly into Las Vegas International Airport, and then lay on transport from the terminal building to the venue where the event is scheduled.
As with many aspects, your budget will determine which type of transport you pick. Shuttle buses can be booked affordably, and are good for large groups that are all arriving at the same time. Limousines or town cars can also be arranged, at greater cost, if you want to give attendees the feeling of being properly pampered.
Whatever you decide, don’t delay on organizing this, and don’t just expect attendees to make the journey from the airport to the city under their own steam.
Choose venues carefully
With regards to venue choice, the main thing to know about Las Vegas is that it isn’t just home to vast conference halls, but has rooms of all shapes and sizes. What this means is that you can book a space that’s the right fit for your needs, rather than overdoing it or even picking somewhere too cramped.
From extravagant ballrooms to conference centers, from casino gaming rooms to meeting spaces, Las Vegas has it all and more besides. You just need to consider what makes a good venue.
Make the most of what the city has to offer
Last of all, don’t just treat Las Vegas as if it’s any other big city location for your conference or company retreat. Chances are that the people in attendance will want to see the sights and sounds of Sin City, and so you should oblige them by formalizing aspects of the exploration and incorporating this into the event.
For example, having a set time for everyone to visit the casino floor of a particular hotel will create and maintain cohesion within your group, rather than having people splintering off into smaller cliques.